Submission Dateline: 12th July 2012 (Thursday)
Interview Date: 12th & 13th July 2012 (Thursday and Friday)
Interview Venue: SC 1-13 (Beside INTIMA)
Submit to: Leo President Shugan Raman (017 8272720 / SAO Advisor Florence (016 8699144)
Following positions are available to be applied :-
1. President
2. Vice President (External)
3. Vice President (Internal)
4. Secretary (External)
5. Secretary (Internal)
6. Treasurer (External)
7. Treasurer (Internal)
8. Membership Director / Public Relations
9. Funding Director
10. Community Service Director
11. Publicity Director
12. Tamer / Photographer
Job Description
1. President -
• Call and chair all the Board of Directors’ meetings
• Makes the final decision in all club matters
• The liaison between the University and the Lions Club
• The liaison between Leo club and INTIMA as well as its’ affiliates
• Attend district projects organized by the Lions Club
• Compulsory participation for Leo Forum & YES Camp
• Attend Council and Chairpersons Meetings
• Responsible for the day to day management and operations.
• In charge of the award application for Multiple District Leo Forum
• To do strategic planning and delegation of tasks to the
Boards of Directors
• Maintain the decorum and protocol in the Leo club
• Maintain and enhance the relationship between Leo Club and INTI Leo Alumni Group
• Plan a common path and goal to achieve by end of the fiscal year
2. Vice President (External) -
• Assist the Leo President for all the task
• Handle the external project meetings during the absence of Leo President
• Ensures the Secretary and Treasurer report submitted on time to Lions Club
• In charge of all external club affairs and communication between Leo Club and Lions Club International
• Maintain good relationship between Leo Club and the District
• Constantly update the club progress to Leo Advisor and District Chairman for Leo Clubs Development
• Update the Board of Directors on the latest events, news and updates of Lions Club International
3. Vice President (Internal)
• Assist the Leo President for all the task
• Handle the internal meeting during the absence of Leo President
• In charge of all internal club affairs and communication between club and INTIMA
• Ensures the Secretary and Treasurer Book submitted on time to INTIMA
• Maintain good relationship between Leo Club and all the other affiliates of INTIMA
• Constantly update club progress to the INTIMA, SAO and Faculty Advisor
4. Secretary (External)
• Manage and organize all the external reports and minutes including external projects
• Update the secretary file every month
• Submit membership and service activity report to MyLCI
• In charge for the submission of Leo-72
• Monthly Activity Report (MAP) and club external account to be emailed to the DC Leo, DC Leo for Region 3, Lions Club President and Leo Advisor by 1st of every month
• Assist Leo President with the Multiple District Leo Forum Award Application
• Compulsory participation for Leo Forum & YES Camp
• In charge of external projects invitation
5. Secretary (Internal)
• Manage and organize all the internal reports and minutes of club as well as events
• Update the secretary file every month.
• In charge of secretary book and submit to INTIMA by 5th of every month
• Handles the job of external secretary in the absence of him/her
• Email the Council meeting minutes to all Board of Directors
6. Treasurer (External)
• Prepare the club external account statement by 1st of every month and submit to the external secretary to be sent to the Lions Club
• Any fund released must be verified and approved by Leo President
• Report on the status of club fund at the Board of Directors’ meeting
• Regular meeting with Leo President and Internal Treasurer to update on the status of fund
• Compulsory participation for Leo Forum & YES Camp
7. Treasurer (Internal)
• Prepare the club internal account statement and budgets.
• In charge of treasurer book and submit to INTIMA by 5th of every month
• All funds released to be verified and approved by Leo President
• Report on the status of club fund at the Board of Directors’ meeting
• Regular meeting with Leo President and External Treasurer to update on the status of fund
8. Membership Director / Public Relation
• The liaison between the club and the INTI students
• In charge of the Exhibition Week and Fellowship Night for every semester.
• Organize activities or projects to maintain the relationship between club and members
• In charge of the bonding between the Board of Directors
• Recruitment of local and international students to the club
• Communicate with members regarding upcoming events
• In charge of the Leo Mag (Club Bulletin)
• Call for morale dance practice.
• In charge of Leo Club Facebook Group and Page, Blogspot and Twitter
• Liaisewith external Leo Clubs as well as organizations
• Liaise with INTIMA affiliates
• Update membership details upon member recruitment
• Suggest potential committees to the organizing chairperson of events
9. Publicity / IT Director
• In charge of the club official board design
• Design soft boards for club official events
• Advisor for event publicity
• In charge of the design of club pin, name card and name tag
• Assist Membership Directors with all IT related publicity
• Prepare videos for club introduction and publicity purpose
10. Community Service Director
• In charge of the community work and environment projects internally and externally
• Organize at least 2 service projects per semester
• Advisor for all community service events
• Update the club on the community projects by NGO
11. Funding Director
• In charge of all funding projects by the club
• Advisor for fund raising events
• Organize at least two major fund raising project
12. Tamer / Photographer
• In charge club’s assets and property
• Ensures the cleanliness of club store room
• Keep in track with club assets
• Ensures the presence of Gong, Gavel and Club Flag in official events and club meetings
• Compile the photos from all the events
• In charge of the photography for all club events
• Video recording for all events are encouraged
• Assist IT Directors with club videos
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GENERAL GUIDELINES
• Board of Directors are compulsory to attend all the BOD Meetings
• Compulsory to attend all INTI Leo Club’s events
• Wear vest and nametag in all club projects and meetings
• Required to maintain professionalism at all time during the projects and meetings
• Required to maintain professionalism while dealing with INTIMA or other departments of INTI International University
• Always consult the Leo President before making a major decision
• English will be the only language to be used during club projects and meetings
• Encouraged to attend all external projects and district projects
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Click Here to download the Job Description
Click Here to download the Application Form
For further inquiry, kindly contact:
Leo Shugan Raman (017 8272720)
Leo Serene H'ng (012 5287675)
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